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AVRD2022

GENERAL INFORMATION

General information

Legend

  • Language
  • Symposium secretariat at the conference center
  • Symposium badge
  • Liability
  • Copyright and intellectual property rights
  • Disclaimer
  • Terms and conditions
  • Registration by phone
  • Early bird payment
  • Payment
  • Cancellations and refunds
  • Name change
  • Do I need a visa to enter the Netherlands
  • Where can I get information about visa?
  • Invitation letter
  • What if my visa application is denied?

Language

The official language of the symposium is English. No translations will be provided.

Symposium secretariat at the conference center

The symposium secretariat, located in the lounge of the conference center, will be open for questions. (See below timetable). In addition to these times you can contact the hotel reception. Symposium secretariat phone number is: +31 (0) 6 82 36 00 78.

Tuesday 21 June
14:00 PM – 16:15 PM
20:00 PM – 20:30 PM

Wednesday 22 June
08:00 AM – 08:30 AM
17:00 PM – 17.30 PM

Thursday, 23 June
08:00 AM – 08:30 AM
17:00 PM – 17:30 PM

Friday, 24 June
08:00 AM – 08:30 AM
13:00 PM – 13:30 PM

 Symposium badge

You will receive your symposium badge at ISVW during registration. All participants and accompanying persons must wear the identification badges. Without this badge, you will not be admitted to the conference facilities.

Liability

Upon registration, participants agree that neither the local organising committee AVRD 2022 nor Royal GD or Faculty of Veterinary Medicine Utrecht can be subject to any liability concerning participation-related activities. Participants should therefore organise their own (health and travel) insurance.

Copyright and intellectual property rights

Information will follow.

Disclaimer
Despite the constant care and attention we give to compiling our website, some of the information published on the site may be incomplete or incorrect. The information on our website is updated regularly and changes may be made at any time, with immediate effect and without prior notification.

Visitors may not make public nor reproduce any copyright protected works or other information derived from our website without the prior permission of AVRD. We cannot guarantee that the information on our website is suitable for the purpose for which you consult it. All information, products and services are offered in the condition in which they actually appear and without any (implicit) guarantee or safeguarding in respect of their reliability and suitability for a specific use or otherwise.

We reject all liability for direct or indirect damages, of whatever nature, resulting from or connected in any way with the use of our website, or from the temporary inability to be able to consult our website. Nor can we be held liable for direct or indirect damages arising from the use of information taken from our website.

Terms and conditions

The AVRD Foundation acts as organising agency and is not responsible for loss, injury or damage to any person or property.

Use of pictures
During this symposium photos will be taken by our photographer. By registering for this symposium, you give the organization permission to use any images you may appear on for communication purposes. If you see yourself at a photo and you do not agree with it, please contact us and we will ensure that this photo will be removed.

It is not allowed to take pictures during and especially from the presentations.

Registration by phone

The AVRD organisation cannot accept registration by telephone. Registration must be made by completing the online registration form. Please complete one form per person. You will receive a confirmation e-mail for your registration after completing the form. If you do not receive this email, please contact the symposium secretariat.

Early bird payment

The early bird registration fee must be paid before the deadline for early registration; if no payment is received before the early bird deadline, your registration fee will be updated to the regular fee.

Payment

Information will follow.

Cancellations and refunds

Please notify the organising committee by e-mail in case of cancellation or if you wish to transfer your registration to another person.

  • Cancellations received by 1 March 2022 will be fully refunded, minus a € 50,00 administration fee;
  • Cancellations received after 1 March but by 20 May 2022 will be refunded 50% of the registration fee, minus a € 50,00 administration fee;
  • No refund will be given for cancellations received after 20 May 2022 or for registered participants who fail to attend;
  • No refunds will be made in case of cancelled sessions or program changes.

The appropriate refunds will be made after the AVRD 2022. Exchange rates differences and bank charges will be deducted.

Name change

If you are prevented from attending because of a serious reason, you will be given the opportunity to send a colleague in your place. Name changes should be communicated to the Symposium Secretariat.

Do I need a visa to enter the Netherlands?

If you wish to visit the Netherlands for a maximum of 90 days, you may need a short-stay Schengen visa. This depends on your nationality. The visa allows you to travel freely within the Netherlands and other Schengen countries during a 180-day period. All symposium delegates travelling to the Netherlands must present a passport (or approved identity card for EU citizens) and many nationalities require a visa to enter the country. Delegates are encouraged to apply for visas early (at least two months before departure), and to ensure all requested documentation is submitted with the application for Schengen Visa (Visa C).  Applications must be submitted in person at the representation of the Netherlands in the respective countries or at a Schengen partner representation, if the Netherlands does not have representation in your country. Delegates are urged to contact their nearest Netherlands’ embassy or consulate as early as possible to determine where the application should be made and how long this process will take.

Where can I get information about visa?

You can find more information on visas and visa applications via the Ministry of Foreign Affairs, Kingdom of the Netherlands. Find the Netherlands’ Embassy or Consulate in your country and contact them. You need to apply for a Travel Visa C (Tourist Visa). Travel Visa (Visa C) = If you intend to travel to the Netherlands as a tourist, to visit friends or on a business trip for a period not exceeding 90 days and your country does not participate in the Visa Waiver Programme, you need a Schengen travel visa (Visa C). This visa is not a work permit.

Invitation letter

One of the documents that you may need is an Invitation Letter. This Invitation Letter may prove useful, as it underlines the purpose of the participant’s travel to Leusden to attend the AVRD 2022, in case of doubt by the visa issuing authority. The AVRD 2022 Invitation Letter is not a guarantee that you will receive a visa. The letter will only state the symposium title, dates, location, payment confirmation of registration fees and, if applicable, that you are an invited speaker at the symposium. If you require an Invitation Letter, the Symposium Secretariat can provide this letter once registration and payment has been received.

Please inform the Symposium Secretariat of the address of the embassy (consulate) where you will be applying for the visa, along with your first name, last name, address, date of birth, nationality, passport number, date of passport issue and passport expiry date. This information will be included in the Invitation Letter. Your request will be processed as soon as possible, and the symposium Invitation Letter for your visa application will be e-mailed to you. Please note that mailing services (postal or courier, etc.) cannot be used for Invitation Letters. Please feel free to request an invitation letter which you can use for VISA purposes. However, this invitation does not constitute any financial obligation on behalf of the organisers for the registration fee, accommodation, travel costs or other budgetary matters. You can request the invitation letter by e-mail. Please note that we can only honour your request for a letter of invitation after you have completed your online registration and payment.

What if my visa application is denied?

If the visa application is denied by the Netherlands’ Embassy for whatever reason, the visa applicant usually receives an official statement that his/her application has been denied (without indication of the reason). As outlined below, if your visa application is denied, you will need to provide this official statement in order for your registration fee to be refunded!

If your visa application is denied, please send an e-mail to the symposium secretariat. Please inform us of the consulate (country, city) where you have applied for a visa and attach a high-quality colour scan of the official statement that your application has been denied, together with a scan of your passport personal data page. Please make sure that your passport number is clearly visible.

Provided the required documents are emailed to the symposium secretariat at least two weeks before the start of the symposium, your registration fee will be fully refunded. However, the organisers reserve the right to retain the registration fee in case of inadequate or false information.